Privacy policy.

1. Introduction

Axiom Data Pty Ltd (“Axiom Data”, “we”, “our”, “us”) is committed to safeguarding your privacy. We comply with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs) in how we collect, use, store, and disclose your personal information.

This Privacy Policy explains how we handle personal information provided by candidates, clients, and website visitors, including information captured through our Vincere recruitment platform.

2. Information We Collect

We may collect and store the following information:

  • Candidate Information: CVs/resumes, employment history, education, skills, security clearance details, referees, and contact information.

  • Client Information: Name, role, contact details, and requirements for staffing or consulting services.

  • Technical Data: IP addresses, browser type, device details, website usage data via cookies/analytics.

  • Other Information: Any details voluntarily provided through emails, meetings, forms, or interviews.

3. How We Collect Information

  • Directly from candidates when submitting CVs/resumes via our website, job boards, or recruitment consultants.

  • Through our Vincere Applicant Tracking System (ATS), where candidate CVs are stored, managed, and matched against opportunities.

  • From publicly available sources such as LinkedIn or professional websites (with consent where applicable).

  • From clients in the context of recruitment assignments.

4. Purpose of Collection

We collect and use candidate and client information to:

  • Assess suitability for current and future job opportunities.

  • Contact candidates regarding roles, interviews, or career opportunities.

  • Provide recruitment and consulting services to our clients.

  • Maintain accurate records within Vincere for compliance and reporting.

  • Meet our legal obligations, including under Australian Government procurement requirements.

5. Storage and Security of Information

Candidate CVs and related information are securely stored in our Vincere ATS, hosted on cloud servers with industry-standard security and encryption.

We apply access controls, user authentication, and regular audits to protect personal information from misuse, loss, or unauthorised access.

6. Disclosure of Information

We may disclose candidate information to:

  • Potential employers (our clients) but only with the candidate’s consent.

  • Service providers who support our recruitment systems (e.g. Vincere, cloud hosting providers).

  • Government agencies, where required by law.

We do not sell personal information.

7. Retention of Information

  • Candidate CVs and profiles are kept in Vincere as part of our recruitment database.

  • If you wish to have your record deleted or anonymised, you can request this at any time.

  • We periodically review records to ensure information is up to date and relevant.

8. Your Rights

You have the right to:

  • Request access to the personal information we hold about you.

  • Correct inaccurate or incomplete information.

  • Withdraw consent for us to hold or process your CV.

Requests can be made by emailing info@axiomdata.com.au.

9. Cookies and Website Analytics

We use cookies and analytics to understand website usage and improve user experience. You may disable cookies in your browser, but some features may not function correctly.

10. Updates to this Policy

We may update this Privacy Policy as required. Changes will be published on our website.

11. Contact Us

If you have any questions, please contact us:

Axiom Data Pty Ltd
Email: info@axiomdata.com.au
Canberra, ACT, Australia

If unresolved, you may escalate to the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au..